District Office Secretary

The District Office Secretary is assigned the responsibility of providing administrative and secretarial support to assigned administrators; communicating information on behalf of the administrators to other staff, districts, or agencies; and coordinating activities of assigned administrators.  
Primary Responsibility to:
Responsibilities (Job functions) 

  • Greet employees and visitors to the office in a pleasant, informed manner providing information and creating a positive image of the office and the district. 
  • Answer, screen & route telephone calls and use appropriate telephone etiquette. 
  • Prepare correspondence, notebooks, charts, graphs, and studies as required for the purpose of clearly communicating necessary information. 
  • Respond to voice, text, and email communication for the purpose of prompt communication of necessary information. 
  • Assist with the organization and preparation for in-service and workshop activities both on and off campus. 
  • Maintain hard copy files of correspondence, student records, records of staff, and other department records. 
  • Hire substitute teachers, contact references, and check sex offender and repository sites. 
  • Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc. 
  • Act ethically and confidentially in all aspects of employment. 
  • Assist Board Clerk with payroll.  
  • Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities. 
  • Perform other duties as assigned.

 Skills, Knowledge and Abilities Required: 

  • Ability to maintain a flexible working attitude, while performing job duties in stressful situations or handling complex communication. 
  • Adhere to regulatory, departmental and company policies in an ethical manner. 
  • Excellent organizational skills.  
  • Must be a creative, high energy, hands on professional who can successfully multitask in a fast-paced environment. 
  • Effective oral and written communication skills.