Support Services Administrative Assistant

This position is a full-time secretarial position split between Special Services/Federal Programs and

Curriculum/Assessment.  This person will be assigned the responsibility of providing administrative and secretarial support to assigned administrators communicating information on behalf of the administrators to other staff, districts, or agencies, and coordinating activities of assigned administrators.


Primary Responsibility to:  Director of Special Services & Program Director 


Responsibilities (Job functions)

  • Greet employees and visitors to the office in a pleasant, informed manner providing information and creating a positive image of the office and the district.
  • Prepare correspondence, notebooks, charts, graphs, and studies as required for the purpose of clearly communicating necessary information.
  • Complete and submit district, state, and federal reports.
  • Respond to voice, text, and email communication for the purpose of prompt communication of necessary information.
  • Assist with the organization and preparation for in-service and workshop activities both on and off campus.
  • Manage the purchasing procedures for the different accounts of the office.
  • Maintain records on the data management system for the purpose of having accurate data for the different programs of the special services department. 
  • Assist administrators by maintaining confidential records, always maintaining a high standard of confidentiality.
  • Provide early morning absence management support.
  • Provide Medicaid management.
  • Assist administrators with special education monitoring and compliance.
  • Maintain hard copy files of correspondence, student records as well as records of staff development and textbook adoption.
  • Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities.
  • Perform other duties as assigned.  


Skills, Knowledge and Abilities Required:

  • Skills to organize and manage multiple tasks.
  • Ability to maintain adherence to local, state, and federal timelines and deadlines.
  • Knowledge of state and federal policies and procedures regarding Federal Title Programs, Special Education, testing, and curriculum
  • Effective oral and written communication skills
  • Computer skills including word processing, presentations, student data management system, email, internet.
  • Knowledge of equipment including printers, copy machines, scanners, etc. • Patience and flexibility