March 16, 2016 | Kimberly

KIMBERLY SCHOOL BOARD MEETING

March 16, 2016

Executive Session 6:30 p.m.

EXECUTIVE SESSION: Dr. Melvin moved to enter executive session at 6:30 p.m. as provided for in section IC 74-206(1) b to consider personnel matters and acquisition of an interest in real property. Mr. Champlin asked for a roll call: Mr. Champlin – yes, Dr. Melvin – yes, Mr. Nield – yes, Mr. Giles – yes. Mr. Higdem was absent.  Mr. Nield moved to exit executive session at 7:30 p.m. and Mr. Giles seconded the motion. The motion carried 4–0.

Regular Meeting 7:30 p.m.

The meeting was called to order by Mr. Champlin at 7:35 p.m. Present were trustees Mr. Nield, Mr. Champlin, Dr. Melvin, and Mr. Giles along with Mr. Schroeder, Superintendent; and Mrs. Cooper, District  Clerk. Mr. Schvaneveldt, MS principal; Mrs. Garner, ES principal; Michelle Haught, SPED Director; Ted Wakso, Maintenance Director; Roxi Mumm, Food Service Director, Ted Wasko, Maintenance Director and Darla Wadsworth, Transportation Director were in attendance.

AGENDA: Mr. Nield moved to approve the amended agenda (personnel report). Mr. Giles seconded the motion. The motion carried 4–0.

FLAG SALUTE:  Everyone stood and participated in the Pledge of Allegiance.

REPORTS

ALL STATE CHOIR: Music Teacher Christy Taylor requested financial assistance from the board for registration fees for 4 students that qualified for All State Choir May 6th and 7th in Boise. Myron Nield moved and Dr. Melvin seconded to approve the request at $45 per student ($180). The motion carried 4-0.

Girl’s and Boy’s state trips: Ryan Melvin moved and Curtis Giles seconded the motion to approve Mrs. Klug’s request for funds at $200 for Josh Cahoon for Boy’s State and $125 each for Saubriannah Armstrong and Harley Schroyer for Girl’s State (the girls have access to more funding than boys). 2016 Boy’s and Girl’s state will be held at NNU in June. The motion carried 4-0.

BOARD SCENARIOS: Who sets the board agenda? How to get items on the agenda? The chairman of the board has the final decision on the board agenda. The superintendent and board clerk prepare the board agenda to include current items, items timely to the time of the school or fiscal year and requests from patrons or staff.

MAINTENANCE REPORT: Mr. Wasko reported that he has 8 custodians cleaning 230,000 square feet of buildings and 4 maintenance men keeping up with daily needs. The maintenance budget has not increased the last several years and building maintenance is falling behind the curve. Mr. Wasko’s immediate concerns include; replacing the roof of the round building, replacement of aging AC units, the high school membrane roofs are nearing the end of their life expectancy, sidewalks and parking lots are showing their age, etc. Overall the district is in good shape, however as time passes and materials and equipment age we will need to consider replacement of some high dollar items.

KIMBERLY ELEMENTARY SCHOOL: Mrs. Garner reported that KES started the year with 914 students and is currently at 943. KES is fast becoming one of the largest elementary schools in the state. The school motto is Respectful, Responsible and Safe – We are Bulldogs, We are Awesome! KES is in the 2nd year of the SWPBIS (School Wide Positive Behaviors Intervention and Support) approach to behavior.  One of her goals is to support the needs of all students by facilitating an adult connection with each and every student.

After reviewing discipline and behavior location and time data Mrs. Garner realized a primary area of concern was immediately following recess and lunch. The board approved the hiring of 2 recess aides and recesses were staggered. Adults on duty were trained to emphasize positive social behaviors and encourage inclusive play and games. She is confident that end of the year data will support a noticeable improvement allowing teachers more instruction and less behavior interventions.

After school programs are available and funded through leadership stipends. These programs include; reading, book buddies, STEM, STEAM, creative writing, music and computer coding. She said that KES has been the recipient of HS student senior projects. The elementary kids love having high school students connect with them.

CONSENT AGENDA

  • Approve school invoices
  • Approve food service expenditures.
  • Approve February 17, 2016 meeting minutes (including plant facility and bond excerpts) and Special Meeting minutes for March 8, 2016.
  • Approve Key Club Lagoon trip on May 7th with Mr. Price.
  • Sale of surplus items – pallets

DISCUSSION / AGENDA ITEMS

APPROVE ADDITIONAL INVOICES: Dr. Melvin moved and Mr. Giles seconded the motion to approve the additional invoices. The motion carried 3-0.

APPROVE FY17 SCHOOL CALENDAR: Curtis Giles moved and Ryan Melvin seconded the motion to approve the FY17 school calendar as presented. First day of school will be August 29th and last day will be Friday, June 2, 2017. It was noted that the winter break will be December 19 – 30th and school will resume on Monday, January 2nd. New Year’s Day falls on a Sunday and staff will receive holiday pay for Friday, Dec. 30th. Teacher contracts are 190 days. Professional Development will be held both October Inservice days with teacher’s option to attend the P-20 educator conference at CSI July 12-13 in lieu of the October days.  The motion carried 3-0.

MARCH BUDGET REVISION: Curtis Giles moved and Ryan Melvin seconded the motion to approve the March Budget Revision as submitted. Changes included adjustments to transportation revenues and adding $22,000 to expenditures for bus cameras, funding board Christmas gifts to staff, adding 2 recess aides, salary adjustments for high school administrative changes, additional custodial supplies, changes to board/superintendent travel and $60,000 to other local revenue from Seagraves grant for KES playground equipment. The motion carried 3-0.

APPOINT TRUSTEES TO NEGOTIATING TEAM: Ryan Melvin moved and Curtis Giles seconded the motion to appoint Rob Champlin and Myron Nield to the FY17 negotiating team. KEA provided documentation that they are negotiating for 50 +1% of certified staff. Negotiations will begin when Legislature adjourns. The motion carried 3-0.

APPROVE GRADUATION ROUTES AND WAIVERS: Ryan Melvin moved and Mr. Giles seconded the motion to table this item until April. The motion carried 3-0.

APPROVE IHSAA TENNIS CO-OP WITH JEROME FOR FY16 & FY17: Ryan Melvin moved and Mr. Giles seconded the motion to approve a tennis co-op with Jerome. Kimberly athletes would play for Jerome team during regular season but district and state qualifiers would play for KHS. The motion carried 3-0.

1ST READING TO ADOPT POLICY 2375 – SERVICE ANIMALS: Curtis Giles moved and Ryan Melvin seconded the motion to approve the 1st reading of policy 2375 – Service Animals (comfort animals) per ADA regulations. Requests must be made 3 days in advance. Service Animals must be housebroken and a dog, or in some instances a miniature horse. The motion carried 3-0.

1ST READING TO REVISE POLICY 3130 – STUDENTS OF LEGAL AGE: Dr. Melvin moved and Mr. Giles seconded the motion to approve 1st reading to revise policy 3130. Language is being added to clarify when parents of 18 year old students receive notifications. Only financially independent adult students living on their own may request that their parents do not have access to their educational information. The motion carried 3-0.

1ST READING TO ADOPT POLICY 4520 – SOLICITATING AND ACCEPTING GRANTS AND DONATIONS: Curtis Giles moved and Ryan Melvin seconded the motion to approve the adoption of policy 4520. Initiation of a grant or request for donation must have superintendent approval. The final acceptance is up to the board of trustees. The motion carried 3-0.

SUPERINTENDENT’S REPORT:

  • Legislative Update – possible adjournment within the week.
  • May Bond and Plant Facility levies – Election is May 17th and community and staff presentations are being scheduled.
  • FY17 Budget Preview – the process will start as soon as legislators adjourn. Positions will be added.
  • The personnel report will be more transparent when contracts are offered in the spring. A spreadsheet will include names and  contract types ;
  • Good stories to tell…… KHS wrestlers were 3A academic state champs and the KHS girls’ basketball team won the state tournament sportsmanship award!!

Amended PERSONNEL REPORT:

Ryan Melvin moved and Curtis Giles seconded the motion to approve the personnel report as amended. The motion carried 3-0.

  1. HIRE:       Marti Youngblood – bus driver

Julie Benson – part-time SPED para

Jennifer Harmon – FY17 4th grade teacher

Charles Day – FY17 5th grade teacher

  1. RESIGNATIONS / RETIREMENTS / TERMINATIONS:

 Matt Schvaneveldt – Middle School Wrestling Coach

 Logan Upton – Part-time SPED para

  1. PROBATION

Employee X probation extended until April 20th

ADJOURNMENT: Curtis Giles moved to adjourn at 9:10 pm and Ryan Melvin seconded. The motion carried 3-0.