February 15, 2017 | Kimberly

February 15, 2017

Executive Session 6:30 p.m.

(Follows board dinner at 6:15 p.m.)

EXECUTIVE SESSION: Ryan Melvin moved and Myron Nield seconded the motion to enter executive session at 6:30 p.m. as provided for in section IC 74-206(1) b to consider personnel matters, labor negotiations and acquisition of an interest in real property. Mr. Champlin asked for a roll call; Dr. Melvin - yes, Myron Nield – yes, Mr. Giles – yes and Mr. Champlin - yes.  Mr. Higdem was absent. Mr. Giles moved to exit executive session at 7:05 p.m. and Dr. Melvin seconded the motion. The motion carried 4–0.

Regular Meeting 7:00 p.m.

The meeting was called to order by Mr. Champlin at 7:15 p.m. Present were trustees Mr. Giles, Mr. Nield, and Dr. Melvin.  Also in attendance were Mr. Schroeder, Superintendent; Mrs. Cooper, District Clerk; Laurie Wirtz, Business Manager; Dominik Unger, KHS principal; Matt Schvaneveldt, KMS Principal; Jake Massey, KES Vice-Principal; Michelle Haught, SPED Director; Kirby Bright, Athletic Director; Sara Crystal, Curriculum Director; Ted Wasko, Maintenance Director; Darla Wadsworth, Transportation Director, and Roxi Mumm, Food Service Director.

AGENDA: Mr. Nield moved to approve the agenda. Dr. Melvin seconded the motion.  The motion carried 4–0.

FLAG SALUTE:  Everyone stood and participated in the Pledge of Allegiance.


Board Vacancies: If no candidate runs for an open zone the board may appoint a candidate from within the zone 30 days after the election. A candidate from outside the zone can be appointed 90 days after the election.

Board PD: College Go on Rate and College Graduation rate for past graduates. Mr. Schroeder answered some questions on results of the National Student Clearinghouse report for Kimberly High School on 2007 through 2014 graduates by gender. KHS girls out pace boys in the first couple years and then by graduation it levels out.

KHS STUDENT COUNCIL: Abby Solomon, student council activity director, talked to the board about the student council’s opportunity (23 students and 2 advisors) to attend Leadership Training in Boise for 3 days. The past couple years a grant written by Mrs. Hall has covered expenses but this year the kids are doing fund raising. The Kimberly School Foundation donated $750. Ryan Melvin moved that the board pick up the $850 balance (or cost after transportation costs are finalized). Myron Nield seconded the motion. The motion carried 4-0.

HEARING OF VISITORS: Chuck Day, 5th grade teacher, was in attendance working on his administrative degree.


  • Thank you note from KHS for KBOA gift certificates

FINANCIAL REPORT: Myron Nield moved and Ryan Melvin seconded the motion to approve the January, 2017 financial report (revenues are coming in slightly higher than budgeted) and investment pool statements. The First Federal CD will automatically roll over for 3 months. The motion carried 4-0.


Building Project Update:

  • Schedule Staff meetings re: building progress.
  • Community Information Meeting to be held on 2/22 at 6:30 p.m. in the round building.
  • Drawings are complete and STARR will ask for construction bids the 2nd week in March.
  • Luke will attend a planning and zoning meeting on Feb. 21 and a city council meeting on March 14 re: the annexation and subdivision process.

2nd READING TO REVISE POLICY 2410 HIGH SCHOOL GRADUATION REQUIREMENTS: Myron Nield moved and Ryan Melvin seconded the motion to revise the graduation policy in line with state requirements (i.e. Civics Test) and current practice. The motion carried 4-0.

2nd READING TO REVISE POLICY 4330/4330F COMMUNITY USE OF SCHOOL FACILITIES: Myron Nield moved and Curtis Giles seconded the motion to revise policy 4330/4330F specifying usage priority and cost. The motion carried 4-0.

1st READING TO REVISE POLICY 7336 TRAVEL ALLOWANCE AND EXPENSES: Ryan Melvin moved and Myron Nield seconded the motion to revise this travel policy (using Option 3) as a first and final reading. The main change is that if the provided meal is not satisfactory the employee may claim the per diem reimbursement. The motion carried 4-0.


CONSENT AGENDA: Myron Nield moved and Curtis Giles seconded the motion to approve the consent agenda with the following items. The motion carried 4-0.

  • Approve district invoices
  • Approve school invoices
  • Approve food service expenditures
  • Approve January 18, 2017 meeting minutes
  • Sale of surplus items –pallets.


APPROVE ADDITIONAL INVOICES: Myron Nield moved and Curtis Giles seconded the motion to approve additional invoices for January, 2017. The motion carried 4-0.

APPROVE KEA REQUEST TO NEGOTIATE: Dr. Melvin moved and Mr. Nield seconded the motion to accept KEA’s request to negotiate for FY18. Mr. Schroeder will reply including the 50% + 1 teacher requirement. The motion carried 4-0.

ACCEPT SCHOOL CLOSURE DOCUMENTATION: Myron Nield moved and Curtis Giles seconded the motion to accept the school closure documentation submitted to the state department for January 24th. The motion carried 4-0.

CONSIDER WAIVING POLICY FOR FY17’S 4TH SNOW DAY: Curtis Giles moved and Ryan Melvin seconded the motion to waive the 3 snow day per year cap per policy 2221 thus allowing classified employees to be paid. This policy needs to be updated as it no longer reflects ID code or procedure. It is understood that any more snow days will be made up day for day. The motion carried 4-0.

SWIM AND SOCCER TEAMS FOR FY18: This is a discussion only item at this time. Mr. Bright recommends that to implement these no revenue sports and to do it right we follow this schedule:

  • KHS Swim Team starts the Fall of 2017
  • KMS Soccer will start the Spring of 2018
  • KHS Soccer will start the Fall of 2018

It was mentioned that a soccer field at the new elementary school would be beneficial.

APPROVE BUS FINANCE LEASE QUOTES: Myron Nield moved and Curtis Giles seconded the motion to authorize Luke Schroeder and Laurie Wirtz to sign the official lease agreements. The DL Evans quote at 2.59% interest and no fees was the best option. An amortization schedule was reviewed. First payment is due in April and depreciation will start in FY18. The motion carried 4-0.

SET SPECIAL MEETING TO ACCEPT BUS BID RECOMMENDATION: Mr. Giles moved to set a special board meeting on Wed. Feb. 22 at 8:30 a.m. to review and accept Mrs. Wadsworth’s bus bid recommendation. Mr. Nield seconded the motion. The motion carried 4-0.


  • Curtis and Rob will be on the New Elementary Transition Committee
  • Rob and Curtis will also be on Primary Building Revitalization Committee and Mr. Nield will sub
  • Trustee Elections for Zones 2 and 3 will be May 16, 2017 with March 17th deadline.
  • Calendar Committee – Ryan Melvin will participate if on Wednesday’s.
  • Day on the Hill is February 20-21, 2017 and Mr. Schroeder will attend
  • New Elementary Informational meeting will be Feb. 22, 2017 at 6:30 p.m.
  • Good Stories to Share – Luke is so proud of our teachers for letting a presenter know they crossed the line by making derogatory remarks aimed at administrators.
  • Mr. Unger said that more than 200 KHS students are receiving NHS letters after 1st semester report cards.
  • CrossFit class is every Wed. at 4 p.m. for employees and board.


Ryan Melvin moved and Myon Nield seconded the motion to approve the amended personnel report. The motion carried 4-0.

PROBATION:  Employee X and been placed on  a probationary plan


Jennifer Leavitt (retirement)

Lisa McInnis (part-time SPED para)

LEADERSHIP TEAM REPORTS: Available on the website.

ADJOURNMENT: Dr. Melvin moved to adjourn the meeting at 9:00 pm and Myron Nield seconded the motion. The motion carried 4-0.